Executive Assistant to the President – Arlington, Texas

Executive Assistant to the President – Arlington, Texas

CSI Recruiting is working with a growing energy and investment company based in the mid-cities of the DFW metro area, specifically Arlington, in their need for an experienced and highly competent Executive Assistant to the President.  The Executive Assistant will work directly for the President of the company and will provide high-level administrative support to the President and auxiliary support to other company officers.
You’ll work in an open office environment where communication and collaboration are prized, and the company maintains a very positive workplace.  Company employee less than 100 employees, many of which work at headquarters.  It’s a fun, dynamic and hard-working environment.

Responsibilities

  • The EA will serve as a liaison with both internal and external parties and work closely with other company executives, managers, and employees
  • Expectations are for you to consistently demonstrate a high level of professionalism in a manner that reflects positively on the organization
  • You will serve as an integral member of the Executive team with responsibilities including, but not limited to the following:
  • Manage all matters with a high level of confidentiality, discretion, and good judgement
  • Organize complex calendars and schedules and resolve any scheduling issues; maintain a daily calendar of meetings and events
  • Demonstrate excellent communication and time management skills, as well as the ability to meet deadlines; function well in a fast-paced environment
  • Prepare Word, Excel and PowerPoint presentations, agendas, reports, and other documents both proactively and upon request
  • Arrange travel and accommodations that take into consideration the executives’ demanding schedules and travel preferences; reconcile and prepare timely and accurate expense reports
  • Organize and manage on and off-site meetings, functions and events that may include other executives, managers, and/or employees; assemble meeting materials, ensure the appropriate space is reserved and arrange catering
  • Attend select meetings and/or phone calls while taking notes and recording minutes; track and help drive completion of key deliverables and follow up on outstanding items
  • Proactively research, prioritize, and follow up on incoming issues and concerns addressed to the President; determine appropriate course of action
  • Screen incoming telephone calls and emails, take and deliver accurate messages, and respond to requests by gathering and providing information; refer non-routine calls to the appropriate party
  • Prepare correspondence for internal announcements, board meetings, and other organizations
  • Be responsive to emails, texts, and phone calls outside of normal business hours as needed
  • Welcome guests of the President to the office by greeting them in person, on video or on the phone; answer and direct inquiries
  • Assume responsibility for other ad hoc projects and tasks as assigned

Qualifications

  • The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills
  • The Executive Assistant must have the ability to maintain a realistic balance among multiple priorities
  • Commitment to excellence: Perform duties at the highest level possible on a consistent basis
  • Exceptional communicator: Effectively interact with people of all levels in a confident, articulate, professional manner
  • Excellent organizational skills: Must demonstrate the ability to prioritize responsibilities, meet all deadlines, work with a sense of urgency and remain effective under pressure; attention to detail is key
  • Strong business acumen: Understand the business and anticipate needs; make sound judgment calls when needed; make well thought-out decisions and think ahead to predict outcomes
  • Commitment to confidentiality: Demonstrate ability and temperament to work with sensitive information; ensure all matters are kept in strict confidence
  • Willingness to be flexible: Maintain an adaptable work schedule as dictated by the needs of the business for projects and meetings
  • Bachelor’s degree required
  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
  • Some travel may be required
Technical knowledge:
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)